Instructions to event organizers in Soite’s area
This text has been updated on the 10th of June 2021
The Regional State Administrative Agency of Western and Inland Finland (AVI) has made a new decision on the 9th of June 2021 on restrictions regarding public events and general gatherings indoors and outdoors in Central Ostrobothnia hospital district (excepting Reisjärvi) during the period 10th of June — 22nd of June 2021. According to the decision, public events and general gatherings may be organized indoors with more than 10 participants and in enclosed outdoor spaces outdoors with more than 50 participants. A prerequisite is that the guidelines by the Ministry of Education and Culture and The Institute for Health and Welfare from the 31st of May 2021 (in Finnish) are followed. More information in the press release by the Regional State Administrative Agency (in Finnish).
An event organizer has the responsibility to take the prevention of coronavirus infections into account
- You will find information on restrictions and recommendations in different phases of the epidemic on the website of the Finnish Government.
- Frequently asked questions about the coronavirus are updated on the website of the Regional State Administrative Agency
- Information on the epidemiological situation and restrictions in different areas can be found in Tapahtumateollisuus ry’s “tilannehuone”.
- Information on the pandemic and restrictions in Soite’s area are updated in the situational picture: https://korona.soite.fi/en/the-coronavirus-situation/
Event organizers must ensure hygiene practices in accordance with § 58 c in the Communicable Diseases Act (in Finnish) in order to prevent the spread of the coronavirus. Event organizers must:
- make sure the participants have the possibility to wash their hands
- avoid crowding, there must be plenty of space at arrival and when leaving, sufficient toilet spaces
- make sure surfaces that are touched are cleaned
- use of masks is recommended indoors
- the size of the space must be sufficient in relation to the number of participants, it must be possible to maintain safe distances
- participants must be informed about coronavirus safety: one should only participate if one is healthy
At events with over 50 people, the organizer must have a written plan for the prevention of coronavirus infections. It is recommended, that the plan is also submitted to Soite’s team of infectious diseases by e‑mail: firstname.lastname@example.org
Organizers of events with over 500 participants must submit their plan two weeks in advance to Soite’s team of infectious diseases (email@example.com). If needed, the plan is reviewed together with the event organizer.
The content of the plan
Acquaint yourself with the instructions for event organizers by the Ministry of Education and Culture and the Institute for Health and Welfare THL that has been updated on 31st of May 2021 (in Finnish).
Also acquaint yourself with the Regional State Administrative Agency’s instructions for event organizers: https://avi.fi/en/frequently-asked-questions
The content of the plan can be based on these instructions.
Also acquaint yourself with the following pages and instructions:
The page of the Ministry of Education and Culture’s project “Turvalliset tapahtumat työryhmä” (working group for safe events)
An event organizer has an obligation to act if a coronavirus infection is confirmed
- An event organizer is obligated to help with the tracing of a coronavirus infection if health authorities confirm a person with a coronavirus infection has been at the event.
- If a coronavirus infection is confirmed in connection to an event, the organizer must, if possible and in accordance with other laws, have information on the participants, so that participants who may have been exposed to the coronavirus can be traced.
- If a coronavirus infection is confirmed at an event, the possibility of exposures is investigated. Those who have been exposed must be traced and put into a 14-day long quarantine in accordance with the Communicable Diseases Act. The doctor who is responsible for communicable diseases in the municipality or hospital district has the responsibility for investigating the chains of infection.
- Restricting the number of participants and preventing different groups from mixing helps to minimize the number of persons who are exposed if a coronavirus infection should be confirmed in one of the participants.